Student Event Planning

Looking to host an event? Students who are part of a club, society, or recognized student group can host events on and off campus with approval by the Event Review Committee.

Policies

Student Event Risk Management Policy (under review)

StFX Alcohol Policy

Community Code of Conduct

Other StFX Policies

*Note that, for insurance liability, the ERC is not able to approve bake sale events or potluck events.

Students' Union Societies

• Meetings and events the group is participating in or organizing must be submitted through the BOUNCE app 2 weeks in advance.

Recreation Club Activities

• Events beyond regular sport participation must be submitted to ERC using this form: Event Review Submission Form

Other Student Groups or Individuals

• If you are part of a club or society and want to hold an event for StFX students, you should find a staff or faculty member who is willing to support your planning and take responsibility for the event.
• It is recommended that you ensure your form is submitted to ERC using this form: Event Review Submission Form at least 2 weeks in advance

Questions about hosting an event can be directed to the Societies Coordinator for the Students' Union or emailed to ERC@stfx.ca. (Note that this email is not monitored everyday. A response may take up to a week.)

*Note that forms submitted less than two weeks before the date of the event may not have enough time for the ERC to ask for clarification and review for approval. The committee meets once per week to review events. Submissions are not reviewed between meetings.

Forms

Risks and Liability Waiver - Participatory Sporting Events – this waiver is to be signed by all participants of participatory sporting events. 

Risks and Liability Waiver – Travel  – this waiver is to be signed by all participants of events that involve travel. 

Risk Matrix